Lithtex Printing Solutions

How to Run an Effective Meeting

How to Run an Effective Meeting

We’ve all been there: a meeting that seems to go on and on, with no end in sight. You sit and stare at the clock, wondering if someone is ever going to get to the point. Whether the meeting was for an organization, a business or club you’re involved in doesn’t matter—what matters is that somewhere along the line the content went from fairly interesting to downright boring.

The truth is, there’s an art in running an effective meeting, a learned skill that many professionals don’t realize. There’s a way to run a meeting that is engaging, productive and gets straight to the point. How can you learn this skill? We’ve got a few pointers to get you started.

1. Decide if a meeting is necessary.
First and foremost, decide if a meeting is 100% necessary. Oftentimes, we can accomplish what needs to be done without a meeting, and simply through email or a messaging system. This can get the same results without having to take time out of people’s busy schedules. Weigh the pros and cons of having a meeting and make sure it is absolutely necessary.

2. Set a clear objective.
A meeting can be much more engaging if those involved know the purpose for it. Be specific when deciding and inviting others to the meeting. For example, instead of “meeting to discuss how things are going with sales” you could “meet to discuss how sales are for this product, service or activity.” Having a purpose for the meeting will undoubtedly make it more productive.

3. Invite only those needed.
Next, check your invitation list. Does everyone invited need to be there? If not, cut the people who aren’t necessary. This is being respectful of both your time and theirs, and will help the meeting stick closer to its purpose without any distractions.

4. Create an agenda and stick to it.
Before the meeting starts, write out a quick agenda of things you want to go through. Then—and here’s the important part—stick to it! If possible, send out the agenda to participants beforehand so they know what to expect and can prepare any materials they need.

During the meeting itself, avoid distractions and try to stay on task with the agenda as closely as possible. Sometimes things come up you didn’t expect, and that’s okay, but return to the agenda quickly. Participants will appreciate the meeting being on task, rather than wasting time.

5. Be on time.
Speaking of time, start and end the meeting on time. People appreciate when you understand how valuable their time is. Be prompt when starting and make sure to schedule enough content to fill the span, but not too much that you run late. Another note: try to keep most meetings under an hour. Anything over, and participants will start to lag in engagement.

6. Close with an action plan.
At the end of the meeting, be sure to close with an action plan for everyone. You made some decisions, so now what? What do the individuals need to get done in order for these goals to be accomplished? Outline specific responsibilities for everyone involved and then follow up to see how things are going later on. Email a memo to everyone highlighting what was decided, who is taking which tasks and when (if necessary) you will meet again to check in.

No matter which organizations you’re involved in, meetings can be a bit tedious sometimes. Avoid meeting burnout by making sure your meetings are productive, efficient and effective. Try out some of these tips the next time you’re in charge of a meeting and see what results you get.

Welcome to Lithtex Printing!

The art of printing is not in the press. Or fancy die cuts, or bindery, either. Instead, it’s using printing to make business happen. At Lithtex, printing is about more than just ink and paper - it’s about creating business solutions, and getting results.

Lithtex Printing Solutions was founded in 1973 in Beaverton, Oregon by Les Davis. Originally established as a quick-print shop, we quickly became known as a leading local resource for the fast-turnaround printing needs of local businesses.

Over the years our reputation for top-notch work grew, so did the company. As other printers struggled to compete in a changing marketplace, We acquired more equipment, employees and clients, to become among the largest local printing companies.

Lithtex has always been committed to keeping up with the latest printing technology. As the local business climate changed in the late 1990’s, client budgets tightened, demand for return on investment rose, and technology quickly advanced. Foreseeing a change in the printing needs of businesses large and small, Lithtex evolved by adding digital equipment to its extensive offset printing capabilities to support the emerging need for short-run quality printing—thereby establishing itself as the business-solution driven printing company.

In 2001, we expanded operations and built a 50,000 square foot state-of-the-art printing facility. Today, that facility is Lithtex’s headquarters for developing business solutions for its clients.

In 2010 we were rewarded Hillsboro's "Business of the Year" by the Hillsboro Chamber of Commerce. a recognition that we are extremely proud of.

Today, Lithtex continues to be a recognized leader of solution-oriented printing.

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Lithtex Printing Solutions
6770 NW Century Blvd Hillsboro, OR 97124
Main (503) 641-5367
info@lithtex.com info@lithtex.com